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ISO Software Management System

Create your Activ system by selecting the modules you need. They work seamlessly together to give you the power to control, comply and improve.

3 real examples of Activ customers with varied needs:

  1. Document Control

    Small engineering consultancy.

    12 staff. Working towards ISO 9001 certification.

    Need a secure, centrally controlled, remotely accessible document management system with version control, review scheduling and read history.

    Read More

    Modules
    Processes
    File Manager

    12 user licences

    £106 per month

  2. Quality Management

    Logistics company.

    One depot with 30 admin and 170 warehouse and transport staff. Certified to ISO 9001 and accredited to FORS.

    Adopted Activ to streamline a mature management system that had grown unwieldy. Activ brings all their administrative processes together in one place, tracks customer complaints, monitors supplier performance, and manages training and personnel records.

    Read More

    Modules
    Processes
    File Manager
    Improvement Log
    Customer and Supplier Manager
    HR Manager
    Business Risk Manager

    30 user licences

    £280 per month

  3. HSEQ Management

    Construction services operator.

    40 sites, 2000 direct staff. Certified to ISO 9001, 14001 and 45001. Industry accreditations including Safe Contractor, CHAS and Achilles.

    Adopted Activ to replace inefficient paper/spreadsheet workflows with a suite of effective tools to handle key processes: procurement, supplier management, training, internal audit, ISO legal compliance, incident reporting. Activ’s automated analysis reports are a major help in compiling company KPIs. Secure multiple-site access and individually-set user permissions are essential.

    Read More

    Modules
    Processes
    File Manager
    Improvement Log
    Customer and Supplier Manager
    HR Manager
    Business Risk Manager
    Audit Manager
    Legal Compliance Manager
    Agreements Manager
    Incident Log

    250 user licences

    £1060 per month



  • Control

    Activ gives you a framework in which you can store, track and control all of your processes and documents.

  • Comply

    Activ’s automated workflows prompt you to record and maintain information, ensuring you comply with ISO standards and legislation.

  • Improve

    Activ gives you the tools to assign actions and manage change. Its features continually evolve to match updated standards.

Available modules

Book an online demonstration with one of our friendly team to see how Activ can help streamline your processes and maintain your ISO certification with ease.

  • ISO Certification Manager

    Build an ISO compliant management system with a set of document and process templates. A simple project management plan ensures audit-readiness.

    • Simple workflow with clear instructions
    • Arranged chronologically around your key audit dates to ensure audit readiness
    • Pre-populated document and process templates available for ISO 9001, ISO 45001, ISO 14001 and ISO 27001.
    Read More

  • Processes

    Maximise efficiency with clearly mapped, consistently implemented processes. Create an all-encompassing and accessible business operating manual.

    • Provide a clear overview of how your business works
    • Easy-to-navigate pages with links to files, folders and other resources
    • Provide detail on what tasks need to be done, how, when and by whom.
    Read More

  • File Manager

    Solve the familiar problem of enabling users to locate the documents they need, whilst controlling access to sensitive information.

    • Create a secure central location for all documents and records
    • Set individual user permissions to control access
    • Full audit trail of document access and version changes maintained automatically
    • Specify document review schedules with reminders
    • Alerts of new documents that need to be read
    • Automatic version stamping of documents.
    Read More

  • Improvement Log

    Achieve continuous improvement with accountable management of all problems and improvement opportunities.

    • Maintain information about customer complaints, corrective actions and improvement opportunities in one place
    • Systematically define problems and identify root causes
    • Assign actions, track progress and confirm that solutions have worked
    • Produce reports and analysis to focus on key risk areas and opportunities.
    Read More

  • Business Risk Manager

    Conduct a high level business risk assessment in a simple, structured way. Record risks, opportunities and associated controls. Assign actions.

    • Simple workflow form to ensure that you capture the key details of all key stakeholder requirements, identified risks and opportunities consistently
    • Specify the controls in place to manage each risk or capitalise on each opportunity
    • Specify your own objective assessment criteria to ensure issues are assessed consistently
    • Raise Improvement Logs to assign follow-up actions to named individuals
    • Automatically generate Reports and Graphs to help you analyse and manage business risks.
    Read More

  • Legal Compliance Manager

    Automatically create and maintain your legal register. Review your legal compliance. Stay up to date with relevant legislation changes.

    • Interactive tick-box questionnaire immediately generates your bespoke legal register, plus the list of applicable legal requirements
    • Simple workflow form guides you through evaluating compliance, recording the results, compiling your evidence pack and managing subsequent actions
    • One-click full PDF audit report Schedule future assessments, with automated reminders
    • Our legal team updates your system with new legislation and prompts you to re-assess your compliance when legal requirements change.
    Read More

  • Audit Manager

    Optimise internal auditing and routine checks. Ensure consistency with easy-to-use forms including auditor guidance and evidence capture features.

    • Suite of ready-made audit templates, or design your own Flexible audit plan scheduling
    • Simple, effective audit report workflow
    • One-click comprehensive PDF audit report
    • Powerful analysis reports Seamless integration with other Activ modules.
    Read More

  • Incident Log

    Systematically record critical details of all incidents. Compile comprehensive investigation reports and track progress of assigned actions.

    • Structured form to systematically record the critical details of all incidents
    • Compile investigation reports including witness statements and photographs
    • Create or link to Improvement Logs to assign actions and track progress
    • Monitor trends, pareto root causes and produce incident frequency reports.
    Read More

  • Customer and Supplier Manager

    Streamline customer and supplier relationship management with automated feedback and supplier approval processes

    • Create a comprehensive database of customers and suppliers
    • Issue web-based forms for customer feedback
    • Issue web-based forms to obtain critical information from suppliers
    • Straightforward workflow for managing supplier approvals
    • Automatically create reports on customer feedback and supplier performance
    • Schedule, assign and track follow-up communications.
    Read More

  • HR Manager

    Have a go-to place to expertly manage skills, training records and appraisals. Maintain all statutory employee records confidentially.

    • Maintain training records and schedules with automated reminders
    • Schedule and complete appraisals using bespoke forms
    • Manage statutory employee records
    • Record absences, monitor attendance
    • Provide an accessible portal for requesting and approving holidays.
    Read More

  • Asset Manager

    Catalogue your assets and maintain them efficiently with automated scheduling and supporting documentation

    • Maintain a comprehensive register of all your assets
    • Create maintenance schedules and issue work plans for engineers
    • Provide access to risk assessments, equipment manuals and permit requirements
    • Track your costs and manage stocks of spare parts
    • Analyse performance and ensure legal compliance.
    Read More

  • Teams

    For large organisations, separate information into teams so users only see information relevant to them.

    • Simplifies information access by filtering content for specific users
    • Provides greater options for controlling information access
    • Reduces information security risks
    • Facilitates easy comparison of performance between teams, sites or departments.
    Read More

  • Agreements Manager

    Catalogue, manage and assess your compliance against the ‘other requirements’ that your organisation is committed to. Assign responsibilities.

    • Catalogue and maintain your database of contracts, codes of practice and ‘other’ requirements
    • Schedule and conduct audits of compliance, using simple workflow forms
    • Assign ownership of audit actions to one or more individuals
    • Raise follow-up actions direct from within the audit
    • Monitor and manage audit activity and compliance status from the Dashboard
    • Comprehensive automated reports on risk profile and compliance status.
    Read More


A completely secure system

Activ is hosted in a secure ISO 27001 certified UK data centre employing the highest level of security and asset protection systems.

You can be confident of business continuity with uninterrupted access to your data in all circumstances. Activ’s up-time rate over the 5 years to 31 December 2018 was 99.999%.

Straightforward pay monthly
packages with no upfront cost

Select one module or several and decide how many user licences you need. Your package is unique to you and you’re free to adjust it as circumstances change.

All packages include:
  • Personal introductory tutorial
  • Dedicated account manager
  • Excellent ongoing support
  • No long term contract

Why choose Activ?

  • Effective

    Activ is designed by ISO consultants and optimised to make it easy for you to demonstrate compliance.

  • Fast

    Your Activ system can be set up same-day. Log in and start feeling the benefits straight away.

  • Affordable

    Activ offers lower annual cost per user and greater functionality compared with competitors.

Find out more about Activ today